Eden Housing

  • Property Operations Analyst

    Job Code
    DJOB
    # of Openings
    1
    Category
    Operations
    Eden Housing Properties
    Central Office - Hayward
  • Summary

    Under the direction of the Director of Property Operations or VP/SVP of Property Operations, this position is responsible for ensuring accounts receivable are collected and applied in an appropriate timeframe, and to assist in key systems monitoring and reporting related to rent collection and budgeting. Other duties may be assigned.

    Essential Duties & Responsibilities

    ESSENTIAL DUTIES AND RESPONSIBILITIES

     

    • Ensure all properties stay on target with tenant receivable collections. Conduct monthly meetings with property supervisors to track progress.
    • Complete monthly pre-posting of rent and HAP, finalize post rent and HAP, and finalize all reconciliations for all direct HUD contracted sites and USDA projects. Coordinate with HUD Contract Administrators, site staff, property supervisors, and accounting staff to ensure all appropriate funds are requested each month.
    • Monitor annual CTCAC issuance of rent limits, update all associated Market Rent fields for all impacted units in Yardi, and perform regular periodic audits of the system to ensure Market Rents are accurate.
    • Monitor and update Utility Allowance changes by county and property, including issuing to all sites as county changes are made.
    • Work with property management and accounting staff to determine if tenant payments (checks or money orders) are accounted for.
    • Ensure rent increases for all non-HUD/subsidy units are processed annually at the appropriate time, in accordance with company policy and annual asset management direction.
    • Create and submit tenant and housing authority letters and track all submissions to completion, in accordance with company policy and annual asset management direction.
    • Submit, monitor and track collections with collection agencies to recoup maximum revenue.
    • Process security deposit write offs.
    • Ensure rent and security deposits for new move-ins correlate with tenant certifications.
    • Create mail-merge tenant rent increase letters and send to site staff for distribution. Follow-up with all site staff and track letters to completion. Prepare and monitor reports to ensure rents collected match the appropriate amounts.

     

    SUPERVISORY RESPONSIBILITIES

    No supervisory responsibility.

    Qualifications

    QUALIFICATIONS

    To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

     

    EDUCATION and/or EXPERIENCE

    Bachelor’s Degree in Business, Finance or Accounting from a four-year college or university preferred; equivalent education and experience accepted. 

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