Eden Housing

  • Housing Compliance Auditor

    Job Code
    DJOB
    # of Openings
    1
    Category
    Operations
    Eden Housing Properties
    Central Office - Hayward
  • Summary

    Under the direction of the Associate Director of Compliance, or Director of Compliance, the Housing Compliance Auditor performs operational and compliance audits to assess the quality of internal controls, rehab readiness and the degree of stakeholder, program and regulatory compliance.

    Essential Duties & Responsibilities

    This position is responsible for specialized, focused compliance duties including tracking both internal and external audit schedules, compliance with submission deadlines, completing internal file audits, notification and enforcement of policies and procedures, special projects and providing training to property staff regarding compliance. Other duties may be assigned.  

     

    COMPLIANCE/REHAB DUTIES AND RESPONSIBILITIES

    • Develops and maintains a database of all scheduled state and local (county and city) HOME, CALFHA, RHCP, HCD audits. 
    • Receives, distributes and archives all communications pertaining to state and local HOME, CALFHA, RHCP, HCD audits. 
    • Performs systems and internal control audits of the Eden policies and procedures to ensure controls are in place to properly monitor various programs prior to external auditors conducting reviews. 
    • Tracks and reviews audit reports to ensure findings and recommendations are in conformance with procedures performed and results obtained; obtains management responses involving audit report findings, and recommendations; and ensures that appropriate efforts are made to resolve management non-concurrence to audit report findings and recommendations.
    • Enforces the timely submission of all external pre-audit materials, responses to findings and/or audit narratives as well as reviews for accuracy.
    • Facilitates pre-audit meeting and provides support to the property operations staff to prepare for state and local audits including training on how to generate requested reports and compile data.
    • Prepare and present reports to the management level having the authority and responsibility to take action on the audit findings. The auditor identifies noncompliance with regulations, inefficient or ineffectual operations, and describes improper practices and individual transactions.
    • Enforcement on resident/ applicant files to ensure each contain required verifications and acceptable documentation. Advise communities of errors and/or missing documentation. Follow up with communities to ensure corrections have been made.
    • Attends state and local audit in lieu of a Property Supervisor in the event of a staffing vacancy.
    • Disseminates critical and time sensitive compliance information to property management personnel on site in conjunction with Portfolio Compliance Managers.
    • Conducts waitlist audits to ensure that timely routine purges and proper waitlist management practices and in place.
    • Evaluates the regulatory and compliance readiness of proposed projects for rehabilitation or resyndication.
    • Conducts an in-depth audit and monitors the recertification completion and accuracy for the three years prior to rehabilitation or resyndication to ensure quality files.
    • Provides detailed report of findings to the Compliance, Property Operations and Development team regarding the file condition, remedy and plan of action.
    • Identifies, locates and prepares move in file/ qualifying files for each household that must be grandfathered to due to over income under the new funding allocation income limit.
    • Support and provide input on systems to monitor site compliance with all regulatory agreements and requirements.
    • Provide one-on-one and group trainings to ensure full program compliance.
    • Develop strong working relationships with property supervisors, community managers, community assistance managers and other key property operations staff.
    • Obtain and maintain technical and professional knowledge by attending trainings as needed, and becoming certified in assigned programs and all appropriate funding source certification programs.
    • Assist the compliance team in developing compliance procedures. Assist with the creation of forms to comply with government program requirements and regulations. Ensure all forms are accessible and up-to-date on the companywide Intranet.
    • Creative problem-solving skills, excellent organization and planning skills, sound judgment and the ability to make decisions.
    • Performs administrative duties including data entry into property management software.
    • Produces required volume of work by planning, organizing, and prioritizing work duties and updates supervisor on a bi-weekly basis of key performance indicator statuses.
    • Maintains a clean and safe work environment and follows all safety and emergency procedures.
    • Attends all required meetings and training sessions.

    SUPERVISORY RESPONSIBILITIES

    No supervisory responsibility.

    Qualifications

    EDUCATION and/or EXPERIENCE

    • Bachelor’s Degree from a four-year college or university preferred.
    • Minimum of five (5) years of experience working in an affordable housing development and management company
    • and three (3) years direct, verifiable experience independently managing projects, materials and information will be accepted as equivalent experience in lieu of a degree.

    OTHER DESIRABLE SKILLS, ABILITIES AND QUALIFICATIONS

    • Full competence in Microsoft Word and Excel.
    • Intermediate or greater Yardi software knowledge required
    • Demonstrated integrity on a professional level.
    • Highly organized with strong attention to detail.
    • Exceptional interpersonal, organizational and communication skills, respect for confidentiality, sound judgment and decision-making skills.
    • Ability to handle with constantly shifting priorities, a large number of projects at once multiple tasks, and deadlines in a fast-paced and confidential working environment.

    CERTIFICATES, LICENSES, REGISTRATIONS 

    • Must have reliable automobile transportation, a valid California Driver’s License and insurance.
    • Current HUD certification or attainment within six months of hire.
    • Current tax credit certification or attainment within six months of hire.

    LANGUAGE SKILLS

    Ability to read and interpret documents such as safety rules, operating maintenance instructions, and procedure manuals and to write routine reports and correspondence. Ability to speak effectively before groups of residents or staff of the organization.  Ability to effectively present information in one-on-one and small group situations to customers, clients, and other staff of the organization.

     

    MATHEMATICAL SKILLS

    Ability to add, subtract, multiply, and divide, using whole numbers, fractions, and decimals. Ability to compute rate, ratio, and percent.  Willingness to learn to prepare annual budgets.

     

    REASONING ABILITY

    Ability to solve financial, maintenance and people problems logically and creatively with minimal supervision or direction.  Ability to interpret a variety of instructions furnished in written, oral or schedule form. 

     

    PHYSICAL/SENSORY/COGNITIVE DEMANDS

    The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

    While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel objects, tools, or controls; and talk or hear. The employee is occasionally required to walk; reach with hands and arms; and stoop, kneel and crouch.

    The employee must occasionally lift and/or move up to 25 pounds.  Specific vision abilities required by this job include close vision and the ability to adjust focus.  Ability to sit and concentrate for extended periods of time.

    WORK ENVIRONMENT

    • Typical equipment and tools include: computer, printer, 10-key adding machine, telephone, cell phone, other phone-related equipment, copy machine, fax machine.
    • Expected to handle irritated, belligerent, or upset residents or visitors with calmness, diplomacy, and good social skills.
    • The noise level in the work environment is usually moderate.

    QUALIFICATIONS  

    To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

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