Eden Housing

Payroll/Human Resources Specialist

Job Code
DJOB
# of Openings
1
Category
Human Resources
Eden Housing Properties
Central Office - Hayward

Summary

The Payroll/Human Resources Specialist will process bi-weekly payroll using online payroll service. Must maintain ongoing maintenance of payroll system GL interface to ensure accurate collection and output of custom payroll reports and data; development of payroll reports using system report writing function, ongoing auditing, analysis and reconciliation of payroll data and reports; and maintenance of payroll records and files.

 

The Payroll/Human Resources Specialist provides broad professional HR services to all Eden Housing managers and employees in the areas including (and not limited to): Payroll, Benefits, Employment and Policy Administration/ Compliance. The Payroll/Human Resources Specialist is responsible for excellence in customer satisfaction and operating cost efficiencies for functional areas and serves as a resource to both managers and employees. Provides supports to the other members of the human resources team, as needed.

Essential Duties & Responsibilities

Payroll:

  • Process payroll according to payroll processing requirements. This includes processing Eden Housing’s regular payroll on bi-weekly basis, managing the wage garnishment process, quarterly and year end task, participate in addressing and responding to wage and hour complaints, prepare the termination paperwork for departing staff.
  • Reviews payroll for accuracy and distributes paychecks per company policy. Prepares and issues manual paychecks, as needed. Maintains associated files and payroll records consistent with applicable federal and state laws.
  • Interprets company policies and governmental regulations affecting payroll procedures. Stays abreast of changes in laws and regulations governing the processing of payroll.
  • Reviews wage, payroll and tax reports generated by payroll service for accuracy of total wages, and labor distribution. Analyzes results, investigates any problems and resolves discrepancies, as appropriate.
  • Records changes affecting net wages such as exemptions, insurance and benefit coverage for each employee to update master payroll records.
  • Develops, prepares, analyzes and interprets periodic reports of wages and allocations.
  • Prepares labor distribution information for the purpose of determining department and project costs and preparation of project invoices.
  • Prepares and maintains calendar for submission of timesheets, personnel action forms and other documentation needed for processing biweekly payroll.
  • Communicates changes to employees regarding wage and tax laws, timesheet submission, completion of payroll forms, calculation of pay or paycheck distribution.
  • Maintains timely and accurate recordkeeping systems for vacation and sick leave accrual and nontaxable wages.
  • Create and maintain payroll procedures manual in conjunction with the Sr. HR Manager.

Human Resources:

  • Provide administrative support to the Director of Human Resources Ops and VP of Human Resources.
  • Support the coordination of internal benefits administration to include on-boarding and termination of employee and reconcile benefits invoices and create credit invoices for accounting.
  • Assisting in coordination of all employee special events (Wellness and Safety)
  • Assisting with implementation of new procedures and training
  • Updating and maintaining Night Manager information
  • Prepare for and lead the new employee orientation and Company orientation. Revise and create new materials as needed.
  • Report Workers Compensation claims.
  • Update Ceridian/Dayforce System with Human Resources related information.
  • Maintain organizational charts on the server and update the HR section of the Intranet.
  • Ensure timely and accurate processing of all personnel transactions to improve upon the overall operational effectiveness and efficiency of the human resources function.
  • Provide administrative and clerical support for department: create new hire orientation/supervision binders, create mailings/payroll attachments and distribute to employees, assemble benefit packets, file paperwork.
  • Respond to agency requests for personnel-related information and materials.
  • Generate the employee service award report and awards.
  • Exit interview process-as needed.
  • Assist with miscellaneous duties and projects as assigned.

SUPERVISORY RESPONSIBILITIES

This position may supervise temporary employees, volunteers, interns or trainees, as needed.

Qualifications

EDUCATION and/or EXPERIENCE

  • Bachelor’s degree (B.A.) or equivalent in human resources management or business related field preferred;
  • OR an equivalent combination of education and experience.
  • Payroll Certification, preferred
  • SHRM certification, required
  • Bilingual in English and Spanish. Able to effectively communicate (read, write and speak) in both languages

PREFERRED SKILLS and/or ABILITIES

  • 2 year payroll processing experience, preferably using Ceridian’s and Dayforce Internet based HRIS/Payroll Service. Solid understanding of payroll administration and payroll tax laws as well as accounting operations.
  • Ability to analyze financial data. Acceptance and application of the confidential nature of the position.
  • Extensive knowledge of state and federal labor laws.
  • Experience coordinating and delivering best practices training and development programs.
  • Able to work with wide variety of personalities and deal with each person in an effective and professional manner. Solid experience advising managers regarding performance management and employee relations.
  • Proven experience using compensation systems and programs.
  • Strong presentation, communication (verbal and written), influence, decision-making, interpersonal, conflict resolution and time management skills. Ability to communicate and interface professionally and sensitively to staff, board, residents and public. Able to work independently and as part of a team.
  • Able to research, analyze, solve, and follow through on complex tasks. Able to successfully meet deadlines and achieve goals. Flexible, agile, innovative, accurate, detailed-oriented and well organized.
  • Commitment to the companies’ goals and philosophy including excellence in customer service and communication. Able and willing to travel to all company locations to provide HR services.

CERTIFICATES, LICENSES, REGISTRATIONS

Must have reliable automobile transportation and a valid California Driver's License and insurance.

 

LANGUAGE, MATH & REASONING SKILLS

Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to write reports, business correspondence, training outlines, needs assessments, and operational manuals and procedures. Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public. Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs. Ability to apply concepts such as fractions, percentages, ratios, and proportions to practical situations. Ability to define and articulate problems, collect data, establish facts, and draw valid conclusions. Ability to interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables.

 

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; reach with hands and arms; and talk or hear. The employee is occasionally required to stand, walk, stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, and ability to adjust focus.

 

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. The noise level in the work environment is usually moderate.

 

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

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